How to Order Sensory Tools with a School Purchase Order
Last updated: September 2026
For business office staff, administrative assistants, and special education coordinators: the exact steps to purchase classroom sensory tools on an institutional PO with Net-30 terms — using our process at Lull Kids as the worked example. For per-student pricing and volume tiers, see our sensory chew tools for schools page.
| Sensory Chew Bricks | Teething Straws | |
|---|---|---|
| Firmness | 70A, solid-core | 60A, hollow |
| Cleaning | Dishwasher top-rack safe; no chambers to trap moisture | Dishwasher top-rack safe; flush hollow core after use |
| Best for | Sustained moderate-to-strong chewing, ages 5+ through adult | Light-to-moderate chewing, early sensory seekers |
The short version
- Email your official PO to info@lullkids.com (attach your tax-exemption certificate if applicable).
- We verify and reply with a formal invoice — no extra portals or paperwork on your side.
- Pay on Net-30 terms via ACH or check once your order ships.
Step 1: Get the vendor paperwork out of the way first
Most districts and hospital systems require a vendor packet before a PO can be issued. Request everything in one email so nothing stalls later:
- W-9 — for your accounts payable setup.
- Certificate of insurance (COI) — commonly required by district risk management.
- Safety documentation — third-party lab reports (ASTM F963-23 / CPSIA) and a Children’s Product Certificate. Ours are public downloads.
- Vendor registration forms — if your district uses its own onboarding forms or portal, a responsive vendor completes them for you. We do.
Vendor document center
W-9, certificate of insurance, and vendor registration forms are sent on request — email info@lullkids.com and we return them within one business day. We also complete your district or hospital’s own onboarding forms.
Step 2: Handle tax exemption before the invoice
Send your valid exemption certificate with the PO, not after. The invoice then arrives tax-exempt from the start — no correction cycle, no refund paperwork for your business office. (At Lull Kids, exemption is applied to the invoice once we have a valid school district, hospital, or clinical exemption certificate on file.)
Step 3: What your PO should include
- PO number and billing address for your district or organization
- Line items with product names, colorways, and pack quantities (our wholesale pricing matrix and line sheet PDF have the current per-pack pricing at each volume tier)
- Ship-to address and receiving contact
- Buyer contact email for the invoice and tracking
Have your PO ready?
Email it to info@lullkids.com and we’ll reply with a formal invoice — current per-pack volume pricing is in the wholesale matrix.
Step 4: Payment and timelines
- Net-30 via ACH or check for approved institutional buyers. Credit card orders are charged at the time of order instead.
- Free Shipping on every purchase order — no percentage-based freight surcharge and no minimum handling fee, so your quoted line-item total is what your budget pays. Tracking is provided; expedited shipping is available at cost.
- Lead times: exact timing is confirmed on every quote. Free shipping on all orders.
Don’t need a PO? Card orders apply the discount automatically
Private clinics and smaller programs paying by card can skip the PO entirely: our online wholesale ordering applies the 25% (10–25 packs), 33% (26–99 packs) or 40% (100+ packs) volume discount automatically at checkout. Orders of 500+ packs are custom quote only.
How do we evaluate before we buy?
If this purchase is still in the evaluation stage, start with our free resources: the vendor compliance checklist for your safety review, and a free evaluation sample kit so your OTs can test the products with real students first.
Ready to send a PO?
Email it to info@lullkids.com and we’ll reply with a formal invoice — or call/text (281) 624-6103 with questions. We answer our own phone.
More procurement resources
Frequently asked questions
What is the fastest way to order with a school PO?
Get the vendor paperwork out of the way first, send your tax-exemption certificate with the PO, and include the right details so we can turn around a formal invoice.
What vendor documents do you provide?
We support standard school procurement from end to end: purchase orders with Net-30 terms for approved accounts, tax-exempt invoicing processed with your certificate on file, and itemized quotes formatted for your requisition paperwork. If your district requires a specific vendor form, contact us through the wholesale page and we'll complete it.
How is tax exemption handled?
Send your tax-exempt certificate with your order or purchase order and we process the order tax-exempt — no sales tax charged. Your invoice reflects your exempt status and certificate number for your finance records, so audits stay clean. Exemption applies to all wholesale orders, including volume-tier and custom-quote orders.
What payment terms do you offer?
Approved schools and clinics buy on purchase order with Net-30 terms — order now, pay within 30 days of invoice. We also accept standard card payments at checkout for smaller or first-time orders. Volume-tier discounts apply regardless of payment method, and every wholesale order ships free.
Do we need a PO to get the discount?
No — private clinics and smaller programs paying by card can order online and the 25% (10–25 packs), 33% (26–99 packs) or 40% (100+ packs) volume discount applies automatically.
Can we evaluate before sending a PO?
Yes. Request a free sample kit — 2 Sensory Chew Bricks for schools, 2 Sensory Chew Bricks + 1 Teething Straw for clinics — and trial them with your students before any PO. Every kit includes a wholesale offer inside the box.